PINEWOOD PRO INTERGALACTIC DERBY

Program Privacy Policy

1. Information We Collect

During the Competition, we collect personal information to verify eligibility and administer the event. This information includes:

• Photo of the entrant’s derby car
• Racer’s full name
• Race car name
• City and state of the race
• Race details, including track time, track length, and proof of win
• Pack/group name or organization identifier
• Race manager’s email address (for verification purposes)
• Additional information needed to administer the Competition and communicate with participants

2. How We Use Collected Information

We use the information gathered to:

• Verify participant eligibility and submission accuracy
• Contact winners and distribute prizes
• Communicate with participants about Competition updates or requirements
• Ensure the integrity of the Competition and prevent fraud or unauthorized participation
• Promotional purposes and competition announcements on social media, newsletter, and the Pinewood Pro LLC website

Personal information is used solely for the purposes stated above and is handled in compliance with applicable privacy laws.

3. Information Sharing and Disclosure

We do not share or sell personal information with third parties except:

• With trusted service providers who assist in the Competition’s administration (e.g., for email communication) and who are bound by confidentiality obligations
• If required by law or in response to a legal request or court order
• To protect our rights or enforce our Competition Terms and Conditions

4. Data Security

We implement reasonable physical, technical, and administrative safeguards to protect personal information against unauthorized access, loss, misuse, or alteration. These safeguards include encryption, limited access to stored data, and secure server environments. However, no method of online data transmission or storage is fully secure, and we cannot guarantee absolute security.

5. Retention of Information

Personal information collected during the Competition will be retained only for as long as needed to fulfill the purposes outlined in this Privacy Policy, including maintaining competition records and complying with any legal obligations. Afterward, information may be securely stored or anonymized.

Once the competition is concluded, the submitted photos of the derby cars may be used for promotional purposes and competition result announcements on social media, newsletter, and the Pinewood Pro LLC website.

6. Children’s Privacy

Parents or legal guardians must submit entries for those under 18. We do not knowingly collect information from minors or allow them to participate without proper parental authorization.

7. Your Privacy Rights

Participants (or their parents/guardians) may request access to, correction, or deletion of personal information. Requests can be directed to us at the contact information below. We will comply with such requests to the extent required by applicable law.

8. Links to Third-Party Sites

Our website or communications may contain links to external sites, such as social media pages, not controlled by us. We are not responsible for the privacy practices or content of such external sites and recommend reviewing their privacy policies.

9. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in our practices, legal requirements, or improvements to the Competition without prior notice

10. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy, please contact Pinewood Pro LLC at:

• Email: proteam@pinewoodpro.com
• Phone: 203 400 3713
• Mailing Address: 120 Chief’s Way PMB #287, Pensacola FL 32507, United States