PINEWOOD PRO INTERGALACTIC DERBY

Program Terms and Conditions

1. Eligibility

This competition is open to legal residents of the United States who are participants of U.S.-based Pinewood Derby events, such as Cub Scout Packs, Trail Life, Awana, and Girl Scout organizations. Entrants must be over 18. Entrants under 18 must have a parent/guardian submit their entry on their behalf. Pinewood Pro LLC reserves the right to disqualify any entrant who does not adhere to this requirement. Employees of Pinewood Pro LLC, its affiliates, and their immediate family members are ineligible.

2. Entry Requirements

To participate, entrants must be over 18 years of age and must submit the following via the entry form at PinewoodPro.com: on behalf of a derby race winner who is 9-11 years of age:

• Official Attestation Form supplied by Pinewood Pro and completed by a race manager
• A photo of the race car (minimum 1000px wide x 1000px high)
• Racer’s first and last name
• Race car name
• City and state of the race
• Track time and track length
• Pack/group name or organization identifier

By submitting an entry, participants affirm that all information provided is accurate and complete. Any attempt to submit falsified or fraudulent information will result in immediate disqualification. Entrants must submit an entry on behalf of a racer under 18 years of age, provided that the entrant is a parent/guardian of the racer.

3. Submission and Deadlines

All entries must be submitted on the competition page by April 30, 2025. Late entries will not be considered. Pinewood Pro LLC may modify the submission period at its sole discretion.

4. Judging and Verification

Entries will be reviewed mainly based on computing the scale miles per hour using the track length and final race performance track time. Pinewood Pro will calculate the official scale miles per hour using the following equation: 3600/race time in seconds = A (one hour divided by the winning race time in seconds), A * track length = B (The result of the above multiplied by the length of the track in feet), B / 5280 = C (The result of the above divided by 1 mile in feet) C * 25 = Scale MPH (The result of the above multiplied by the scale of the car, which we are setting at 1:25). The submitted track length and race times shall be verified by the respective race managers. In the event that two or more entries end up qualifying as the top-performing car based on the metrics, the entry with the earliest submission shall be declared winner. Pinewood Pro LLC reserves the right to disqualify any entry with inconsistent times, incomplete requirements, or insufficient proof of results. All decisions by Pinewood Pro LLC regarding disqualification, judging, and winner selection are final and binding.

5. Prizes

Prizes will be awarded to the participant with the top-performing car based on computed scale miles per hour. The winning prize is one ticket to Space Camp. Prizes are non-transferable, non-refundable, and may not be exchanged for cash. Winners will be notified by email and must respond with any additional requested documentation within 7 business days to claim their prize. In the event the stated prize becomes unavailable for any reason, Pinewood Pro LLC reserves the right to substitute a prize of equal or greater value at its sole discretion.

6. Privacy and Data Collection

By entering, participants consent to Pinewood Pro LLC's collection of their data solely for administering this competition. Personal information will be used only for contacting winners and verifying entries and will not be shared with third parties except as necessary for competition administration. Please see our Privacy Policy for more details.

7. Intellectual Property

Participants retain ownership of their submitted content. By entering, participants grant Pinewood Pro LLC a non-exclusive, worldwide, royalty-free, perpetual license to use, reproduce, and display the content for promotional purposes.

8. Disqualification

Pinewood Pro LLC reserves the right to disqualify any participant for failing to comply with these Terms and Conditions, providing false information, or engaging in fraudulent activity.

9. Limitation of Liability

By participating, entrants agree to release, discharge, and hold harmless Pinewood Pro LLC and its affiliates from any claims, losses, or damages arising out of participation in this competition, including any errors or interruptions on the website, incomplete entries, or disputes related to judging or prize distribution. Pinewood Pro LLC is not responsible for any injury, loss, or damage resulting from participation in the competition or use of the prize, including but not limited to travel, accommodations, or activities associated with the prize.

10. Modifications and Termination

Pinewood Pro LLC reserves the right to cancel, modify, or suspend the competition if necessary due to unforeseen circumstances, technical issues, or fraud.

11. Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of the State of Florida (and United States federal law, to the extent applicable), without regard to its conflict of law principles. The parties agree that exclusive jurisdiction and venue for any litigation concerning this competition will be resolved exclusively in the courts located in Florida. Participants agree to waive any right to pursue claims as part of a class or representative action.

12. Force Majeure

Pinewood Pro LLC is not responsible for delays or failures caused by events beyond its reasonable control, including but not limited to acts of God, technical failures, or governmental actions.

13. Contact Information

For questions or concerns regarding the competition, please contact Pinewood Pro LLC at proteam@pinewoodpro.com or at 203-400-3713.